Planning an outdoor wedding can be a dream come true for many couples, but it can also be a daunting task. With so many variables like weather, location, and logistics, it’s important to plan carefully to ensure a perfect day.
In this blog post, we’ll explore some tips and ideas to consider and questions to ask when planning the perfect outdoor wedding.
1. CHOOSE THE RIGHT LOCATION :
The first step in planning an outdoor wedding is choosing the right location. Consider factors like scenery, accessibility, and availability when selecting your wedding venue.
Choosing the right location for an outdoor wedding is crucial for creating a memorable and enjoyable experience for you and your guests. Here are two important points to consider when selecting a location for your outdoor wedding:
- Weather Conditions
One of the most important factors to consider when choosing a location for an outdoor wedding is the weather conditions. You want to ensure that the location you choose has good weather conditions during the time of your wedding. For instance, if you are planning a wedding in the summer, you may want to choose a location that has plenty of shade or access to indoor spaces to escape from the heat. On the other hand, if you are planning a wedding in the fall, you may want to choose a location with beautiful fall foliage or a cozy outdoor fireplace to keep your guests warm.
- Accessibility
Another important factor to consider when choosing a location for an outdoor wedding is accessibility. You want to ensure that your location is easily accessible for your guests, including those with disabilities or limited mobility. You may also want to consider the distance between your ceremony and reception locations to make sure it’s convenient for your guests to move between the two. Additionally, you may want to consider the availability of nearby amenities, such as restrooms, parking, and accommodations, to ensure that your guests are comfortable throughout the day.
2. ASK QUESTION
You’ll want to be armed with exhaustive questions when you tour prospective venues. “We recommend discussing the outdoor options with venues while you’re embarking on your initial site visits or even when you’re reaching out and starting those preliminary conversations, “Some venues have outdoor options included in their boilerplate pricing, while others do not. If the venue does not have an outdoor option included, they may not even allow for or be an appropriate host for an outdoor event, so be sure to ask the hard questions from the beginning before you fall in love with a space that may not work!”
3. PLAN FOR WEATHER :
Outdoor weddings are subject to the elements, so it’s important to plan for weather contingencies. Consider renting a tent, providing umbrellas or fans, and having a backup indoor location in case of inclement weather.
Inclement weather is always a preeminent concern for couples planning outdoor events. If you’re going with a tent already, you’ll want to reserve one with side walls even if you don’t think it’ll be necessary. Since tents are such a priority item right now, you are better off reserving the tent in advance and then canceling it in the days leading up to your event. “While you’ll likely take a hit on your deposit, it’s much better than being stuck stressing the week of your wedding trying to find a tent if the weather forecast calls for rain, “Same goes for side walls: Sure, they may not be critical for a light rain, but if it’s really pouring, you will want your guests to be protected.”
4. CONSIDER LIGHTING AND DECORATIONS
Lighting is crucial for creating the right ambiance and mood at your outdoor wedding. Think about incorporating string lights, lanterns, or candles to add warmth and romance to your event.
Every outdoor setting, be it a backyard, a beach, or a floral-filled field, has its own natural beauty and aesthetic, so when you move forward with your nuptials, you’re in a unique position to use the natural landscape to your decorating advantage. And the choices you make with décor can help make your event more or less formal.
5. CHOOSE APPROPRIATE ATTIRE
Depending on the location and time of year, the attire for an outdoor wedding may differ from a traditional indoor wedding. Consider choosing lightweight and breathable fabrics for warmer weather, and providing blankets or shawls for cooler temperatures.
6. PLAN FOR LOGISTICS
Logistics are important for any wedding, but even more so for an outdoor wedding. Consider parking, transportation, and accessibility for guests, as well as food and beverage service.
The best part about being outdoors is that you can get super inventive with your fare. Want a wood-fired pizza oven? Do it! Think a pig roast could be cool for a more tropical-styled soirée? We think so, too! There are so many fun options you can serve up for your day. Endale typically tells her clients to “opt for passed appetizers for cocktail hour and plated meals for dinner to avoid pests buzzing around a buffet or hovering over family-style dishes.”
6. INCORPORATE NATURAL ELEMENT
One of the best parts of an outdoor wedding is the opportunity to incorporate natural elements like flowers, greenery, and water features. Consider adding a natural arch or arbor, or decorating with natural elements like driftwood or seashells.
Apart from getting your grounds professionally treated three or four days prior to your wedding, Endale reveals that “placing citronella candles around the pathway or near your tent entrance can deter bugs, as will choosing flowers that mosquitoes don’t like. Lavender, marigolds, and peppermint in your personal florals and around the ceremony, cocktail hour, and reception décor serve as a serious secret weapon!”
7. APPROACH THE VENDOR TEAM
How should we approach our vendor team for an outdoor event?
For the most part, finding vendors for your day will be largely the same as if you were planning an indoor feté. That said, it is certainly advantageous to research bands or DJs, floral designers, photographers, officiants, catering companies, etc. with experience in outdoor events under their belts already. “You’ll want to have a clear understanding of what each of your vendors will need (Do they require amps? Can they be on a shared circuit?) to operate successfully on the day of your wedding.”
8. DON’T FORGET ABOUT PERMITS
Depending on the location of your outdoor wedding, you may need to obtain permits or permissions from local authorities. Make sure to research any necessary permits well in advance to avoid any last-minute surprises.
Planning an outdoor wedding can be a challenge, but with the right preparation and attention to detail, it can be a beautiful and memorable experience for everyone involved. Use these tips and ideas to help plan the perfect outdoor wedding.
